Agency Name:

Dept. of Housing and Community   Development

Official Title:

Administrator V

Functional Title:

Federal Grants Manager

Position Type:

Civil Service

Full-Time or Part-Time:


Salary Range:

$38,067.12 to $92,247.08 Annually

Bargaining Unit:




Number Of Vacancies:






Application Deadline:


Apply Online:


Posting ID:



This position is funded from the Commonwealth’s annual operating budget.

Duties:1. Coordinate planning efforts with the 19 Massachusetts CoCs with regard to state level homelessness and prevention planning efforts and program initiatives including periodic statewide CoC meetings attended by CoC conveners, state agencies, providers, MA Interagency Council on Housing and Homelessness and HUD officials as necessary.

2. Provide ongoing staff support to effectively coordinate efforts of the Balance of State- Continuum of Care (BoS-CoC) and its advisory board. Support advisory board planning activities including the following areas of focus: establishing CoC funding priorities, setting strategic planning priorities, developing CoC information sharing protocols, developing and implementing CoC policies and procedures, developing and implementing a CoC coordinated assessment system for homeless individuals, managing advisory board membership and governance structure, and overseeing the CoC system and CoC/ESG program performance ensuring the CoC system continues to meet the needs of at risk and homeless individuals/families residing in the BoS geographic area.

3. Oversee DHCD’s grants management efforts of both CoC and ESG-funded programs to ensure proper compliance with Federal and State regulations, timely billing and drawdown processes and effective overall program performance

4. Coordinate efforts between DHCD and State Agency partners ensuring their proper role in the ongoing oversight and monitoring of CoC funded programs.

5. Coordinate BoSCoC planning efforts with Interagency Council on Housing and Homelessness (ICHH) and state partner agencies to ensure efforts are aligned to further state and federal long term planning goals.

6. Coordinate with DHCD HMIS administrators to monitor the quality of the CoC data and to ensure the data needs of the CoC can be met through HMIS. Ensure that providers are submitting accurate and timely contract performance data through the HMIS for Continuum of Care and Emergency Solutions Grant. Responsible for timely and accurate performance reporting to Federal funding agencies and other groups as needed. Coordinate the use of system-wide HMIS, Housing Inventory (HIC) and Point in Time (PIT) count data to inform the ongoing planning of the BoC CoC.

7. Provide guidance and supervision to 3 direct reports.

Applicants must have at least (A) five years of full-time, or equivalent part-time, professional, administrative, supervisory or managerial experience in business administration, business management, or public administration and (B) of which at least four years must have been in a supervisory or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.


I. A Master’s or higher degree with a major in business administration, management, public administration, industrial engineering, industrial psychology, or hospital administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Preferred Qualifications:

1. Knowledge of HUD grant programs and regulations regarding homelessness prevention

2. Knowledge of State and Federal statutes, rules, regulations, programs, policies and procedures affecting housing and homelessness

3. Knowledge of management principles, practices, tools, and professional development

4. Knowledge of assessment, program planning, development and evaluation methodologies

5. Knowledge of contract management policies and procedures

6. Knowledge of project management principles and practices

7. Ability to design and implement program development, implementation, management, coordination and evaluation processes

8. Ability to manage projects, including the ability to set priorities and identify implementation strategies

9. Ability to analyze and interpret federal and state statutes, regulations and court decisions

10. Ability to communicate effectively in writing and orally with superiors and subordinates, and with public, state and federal officials

11. Ability to work collaboratively and independently

12. Skilled in problem solving, consensus building and team building

13. Skilled in program development, implementation and evaluation

14. Ability to develop and implement policy

15. Ability to manage contracts and interagency service agreements

16. Budgetary and financial management skills

17. Superior organizational skills and attention to detail.


This manager has direct operational oversight of the Balance of State (BoS) Commonwealth Continuum of Care (CoC), as well as the Emergency Solutions Grant (ESG). The Manager is also responsible for coordinating the annual Balance of State CoC grant application to the U.S. Department of Housing and Urban Development (HUD), and for convening statewide CoC meetings as needed. Under the supervision of the Director of Contracting and Performance, this manager will coordinate the procurement and contracting process with other professional staff for the CoC and ESG programs, and ensure provider compliance with contracted performance measures and outcomes, and HUD-mandated Homeless Management Information System (HMIS) data reporting. This position serves as the primary liaison to HUD.

The Federal Grants Manager is responsible for providing leadership in the planning, policy and operation of the Commonwealth’s Continuum of Care (CoC) housing and homelessness service programs. As the HUD-designated convening agency for the Commonwealth of Massachusetts, this position manages all planning and policy development for the statewide CoC, currently made up of 19 Continuua.

The Division of Housing Stabilization (DHS), within the Department of Housing and Community Development (DHCD), oversees expenditures of over $160 Million annually and services to over 5,000 homeless families and individuals across the Commonwealth. In any given month, more than 7,500 potential shelter beds are available to the neediest of the Commonwealth’s citizens. Major legislation governing the Homeless Services program includes all those mandated within the Commonwealth under Chapter 450 of the Massachusetts General Laws.

How To Apply:

Please mail 2 copies of both your cover letter and resume referencing the CEO ID#J35798 EXT-RES  number to:

Department of Housing and Community Development Human Resources Department
100 Cambridge Street, Suite 300
Boston, MA 02114-2524

Fax: (617) 573-1299
TTY: (617) 573-1140

To ensure consideration, resume and cover letter must be postmarked by midnight on the deadline date. Please reference posting ID number on all correspondence.

Agency Web Address:

Diversity Officer:

Ms. Nancy DePaul, (617) 573-1100

An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.