About the Department of Conservation and Recreation:
The Department of Conservation and Recreation manages one of the largest and most diverse state parks systems in the nation and protects and enhances natural resources and outdoor recreational opportunities throughout Massachusetts. The DCR system includes over 450,000 acres of parks, forests, water supply protection lands, beaches, lakes, ponds, playgrounds, swimming pools, golf courses, skating rinks, trails and parkways.
The Department of Conservation and Recreation seeks qualified applicants for the position of Contract Specialist II.
The Contract Specialist II is primarily responsible for assisting in the administration of the bid and contract phase of DCR Construction and Goods & Services contracts, as well as the coordination of contractual, operational and legal protocols.
Assist with all aspects of bid phase for construction as well Goods & Services contracts. This includes but is not limited to overall administrative review of proposed bid documents, CD creation, bid package and contract distribution, addenda distribution, public bid openings, collection and documentation of bids, distribution of bid results, reviews of the bid bond, tracking MBE/WBE participation and other required contract pieces; coordination of the timely preparation of contract documents for processing and approval by Department authorities; review all document packages for their content, accuracy and completeness prior to submission to the Department’s procurement and finance officers.
Prepares and uploads electronic information to Comm-PASS.
Assists on as needed basis in reviewing Departmental RFRs; ensures appropriate processes are being followed; suggests edits/improvements to RFR documents; assists with RFR evaluation and DCR award processes, etc.
Effectively interacts with DCR staff, contractors and other oversight agencies in the resolution of problems and assists in processing contracts correctly and efficiently.
Monitor and report contract execution, expenditures and performance on as needed basis.
Respond to vendor inquiries about execution and renewal of contracts; maintain vendor file for Department.
Maintain Department contract records, tracking systems and reports; provides periodic reports to management on the status of contract implementation.
Understand and interpret contract language, contractor reporting requirements, legal interpretations and direction to resolve any outstanding issues.
Perform other related work as required.
Minimum Entrance Requirements:
Applicants must have at least (A) two years of full-time, or equivalent part-time, professional or technical experience in business administration, management, or public administration, the major duties of which included contract management or contract administration, or (B) any equivalent combination of the required experience and the substitutions below.
I. A Bachelor’s degree with a major in business administration, management, public administration or law may be substituted for a maximum of one year of the required experience.*
II. A Graduate degree with a major in business administration, management, public administration or law may be substituted for the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.*
Special Requirements: None
Knowledge and analysis of Goods and Services Procurements regulations
Ability to work with accuracy and attention to detail
Knowledge of the terminology, codes, symbols and standard abbreviations used in business contracts
Knowledge of the methods of general report writing
Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities
Ability to analyze and determine the applicability of contract data, to draw conclusions and make appropriate recommendations
Ability to read and interpret documents such as contracts, leases, etc.
Ability to gather information by examining records and documents and questioning individuals
Ability to determine the proper format and procedures for assembling items of information
Ability to maintain accurate records
Ability to exercise discretion in handling confidential information
Ability to exercise sound judgment
Ability to deal tactfully with others
PLEASE NOTE: The posting of this position has been reopened to expand the applicant pool. This position was previously listed under Posting ID J35856. Applicants who have previously applied must reapply.
How To Apply:
Interested persons should respond in writing, accompanied by a resume, cover letter and a DCR Commonwealth of Mass. application for employment, no later than 5:00 p.m. on the closing date to:
Penny Carney, Director of Human Resources
Department of Conservation and Recreation
251 Causeway Street, Suite 600
Boston, MA 02114
Attn: Harry Pierre-Mike
An application must be completed and returned with a resume. Resumes will not be considered without an application. Applications are available on the DCR WEB site at www.mass.gov/dcr/ Once on our website, go to “Inside our Agency” and then “Employment”. Links to the various types of applications are there.
The Department of Conservation and Recreation, is an affirmative action employer, is committed to ensuring that all of its programs and facilities are accessible to all members of the public. It is the policy of the Massachusetts Department of Conservation and Recreation not to discriminate on the basis of age, color, disability, national origin, race, religion, sex or sexual orientation. Inquiries regarding compliance by the Department of Conservation Title IX and other civil rights laws may be directed to Human Resources at 617-626-1282. This document is available in other formats to accommodate the needs of individuals with disabilities.
Agency Web Address:
Ms. Agatha Summons-McGuire, Diversity Officer/ADA Coordinator, (617) 626-1282
An Equal Opportunity/Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.